Apptoto

Apptoto is a Bend, Oregon-based software company founded in 2010 that provides automated appointment reminder and communication tools for appointment-based businesses. The platform integrates with existing calendar systems including Google Calendar, Outlook, Exchange, and Salesforce to automate appointment reminders via text, email, and voice calls. The company serves over 3,000 businesses across multiple industries including healthcare, legal services, financial services, and education.

The platform combines appointment reminders with two-way messaging, online scheduling, payment collection, reputation management, and campaign tools. Apptoto emphasizes working within existing workflows rather than requiring businesses to change their calendar systems. The service reports reducing no-shows while sending millions of reminders monthly, with integration capabilities through native connections and Zapier.

The company positions itself as a comprehensive appointment management solution with capabilities extending beyond simple reminders to include client communication, review collection, and payment processing. Customer testimonials highlight ease of use, affordability, and calendar integration as key strengths.

Choose Apptoto if you need a straightforward appointment reminder system that works with your existing calendar without requiring a complete scheduling platform replacement. The service excels for practices that want to quickly implement automated reminders and basic online scheduling without extensive setup or training requirements.

Organizations should expect a user-friendly interface, responsive support from a small dedicated team, and the ability to start reducing no-shows within days of implementation. The platform works well for practices comfortable with cloud-based tools and seeking an affordable solution with predictable monthly costs.

Apptoto serves healthcare providers including medical practices, therapy offices, counseling services, and wellness centers. The platform lists healthcare as one of its target industries alongside legal, financial, and educational services. Healthcare-specific testimonials come from practices like Broomfield Family Practice, Steve Nenninger NMD, and various counseling services.

While the platform offers features relevant to healthcare such as appointment reminders, online scheduling, and secure messaging, it positions itself as a general appointment management tool rather than a specialized healthcare solution. Healthcare providers should verify HIPAA compliance requirements and BAA availability directly with the vendor.

The ideal client is a small healthcare practice, therapy office, or professional services firm with 1-20 staff members using Google Calendar or Outlook for scheduling. They experience regular no-show issues, want to automate appointment confirmations and reminders, and prefer a simple implementation that doesn't require staff retraining or expensive custom development.